Data Privacy Notice
Your personal data – what is it? Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”)1].
Who are we?
FORA is the data controller https://forestresidents.org/. This means it decides how your personal data is processed and for what purpose.
How do we process your personal data?
FORA complies with its obligations under [the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
In order to communicate information on events
local interest matters to members
What is the legal basis for processing your personal data?
Article 6 processing
Consent of the data subject
Sharing your personal data
Your personal data will be treated as strictly confidential, and will not be shared.
How long do we keep your personal data?
We will keep your personal data for as long as you a member of FORA, if you do not re-join we will ask you at the start of the membership period (June of each year) if you wish to remain on the membership list, and you can email firstname.lastname@example.org at any time to ask us to remove you from the membership list, and we will remove you within 30 days of receipt of the request.
Your rights and your personal data
Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: –
The right to request a copy of your personal data which the [FORA] holds about you;
The right to request that the [FORA] corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for [FORA] to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.
Transfer of Data Abroad
FORA will not transfer data abroad
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
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How to contact us
Contact Details email: email@example.com or write to: FORA Committee
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.